Summit Motorhomes Terms & Conditions

This agreement is made between Summit Motorhomes, and the person / persons signing to accept these Terms and Conditions. [Thereafter called the hirer].

  1. To drive the hire vehicle you need:

To be between 21 to 70 years of age.

To hold a full valid driver’s licence, held for a minimum of two years.

To have two forms of identity including proof of current permanent address.

To be fit and capable to drive.

To obtain a code from DVLA to enable Summit Motorhomes to make relevant driver licence checks.

Meet the Insurance criteria including no disqualifications in the last 10 years and to have no more than 6 points on current driving licence.

  1. Included in the price:

 Unlimited miles for 7 nights + rental 

     2 night rental qualifies for a 250 mile maximum allowance

     3 night rental qualifies for a 350 mile maximum allowance.

     4 night rental qualifies for a 450 mile maximum allowance.

     5 night rental qualifies for a 550 mile maximum allowance 

     6 night rental qualifies for a 650 mile maximum allowance.

(The renter may request details of proposed mileage prior to booking and destination plans)

 A full tank of fuel (Hire vehicle to be returned with a full tank of diesel fuel).

 UK breakdown cover.

 Vehicle insurance.

 On board equipment (see frequently asked questions).

  1. Security deposit:

A security deposit will be taken on the day of the agreed hire: 

This deposit of £1000 must be paid by bank transfer to validate insurance and needs to be cleared funds in our account at least 5 working days before hire or we can take a holding deposit on credit cards upon collection.

We shall refund your security deposit within 7 working days of the end of the hire period (usually by the following morning). Please note any damage to the camper van exterior or interior will be deducted from the security deposit accordingly.

In the event you have caused damage to any of the camper vans and its equipment you must notify us as soon as practicable and no later than the return handover. 

If you have a Road Traffic Collision in one of our campervans you must notify us immediately or as soon as practicable prior to your return handover. 

The security deposit is fully refundable when you return the hire vehicle as follows:

    1. To the agreed location no later than the agreed date and time.
    2. In the same condition as it was let out to you.
  • With the interior clean including all cooking appliances (cleaning aids provided) 
  1. With a full tank of diesel fuel
  2. Hire Vehicle Collection and Return Times:

Pick up on day of hire is 3pm and is Strictly 10.30am drop off on return

Please Note the camper is kept at a property which can also accommodate customer’s personal vehicle (left at own risk) the address will be provided with any hire instructions.  

A more exact time may need to be given closer to the booking date to allow social distancing with other customers. 

Days out / events: By arrangement at the time of booking

There is a late return charge of £50 per hour as this also impacts on the next hirer.

We allow a half hour window but ask that you contact us with any unavoidable delays) For any special requests on pick up/drop off times contact us to discuss.

We would ask that you ring/message us to let us know you are an hour away on your return journey.

  1. Payment and Cancellation:

 A non-refundable booking deposit is taken when we confirm your reservation for the hire vehicle. This cost varies according to the type and duration of your hire. (Usually, 25% of the full cost of rental)

The balance is due 6 weeks prior to departure or at the time of booking if less than 6 weeks to departure.

We accept payment by Bank transfer and PayPal/card payments. Please note that there may be a 3.4% charge added to any PayPal or card payments. There is no fee for using bank transfer.

If you cancel your booking up to 4 weeks before departure, we will refund 50% of the total hire charge. (Excluding the initial booking fee of 25%)

If you cancel your booking less than 4 weeks before departure the amount paid is non-refundable.

We recommend that you take out holiday insurance that covers cancellation fees.

In the unlikely event that the van is no longer available due to unforeseen circumstances or breakdown occurs on your trip cutting the trip short a refund will be given.

Summit Motorhomes reserve the right to replace your chosen vehicle in the case the vehicle is sold/upgraded, this will be communicated to you prior to booking. 

  1. Rental Period Restrictions:

No one way rentals (Weddings may be considered dependant on van availability and availability of driver)

Strictly no smoking. A £250 valeting charge will be deducted from the security deposit where there is evidence of smoking inside the hire vehicle.

The number of passengers is limited to the capacity stated in the hire vehicle specification.

All motoring fines (e.g., speeding / parking fines and tolls) are the hirer’s responsibility.

No unauthorized towing.

Use of our van for music festivals is not permitted and the vehicle is fitted with a tracker and remote immobiliser. We reserve to cancel the booking should we discover this was the hirers intention

No Stag or Hen parties 

  • STRICTLY NO GOING ONTO THE BEACH IN ANY CAMPER AS IT CAN DAMAGE THE ENGINE 

You should only use diesel fuel.

One small dog may travel with you for an extra charge to cover cleaning of £30. Any evidence of damage caused by a Pet will be deducted accordingly from the security deposit.

  1. Insurance:

Standard Excess is £500 (£1000 or £750 for younger/older drivers) and in the event of any damage to either the vehicle or to third party property, the hirer will be liable for the first £500 (£750 or £1000).

The hirer will be fully liable for replacement or repair of windscreen or tyre damage.

The Hirer is provided with fully comprehensive insurance for the duration of the hire period only (only for drivers that have supplied licence details that have been checked by us and pre-arranged – allowing someone else to drive without prior permission the van will mean the insurance is invalid). In the event the vehicle is seized by police due to invalid insurance as outlined above it’s the hirers responsibility to pay for any charges or fines associated with this. 

INVALIDATES IF ANY OF THE BELOW

1.1 Have you ever had insurance declined

1.2 Renewal refused and special insurance terms imposed because of a claim.

1.3 Had insurance cover cancelled by any insurer

1.4 Have you been convicted of an offence whilst driving a motor vehicle or motorcycle and/or had your driving licence endorsed or suspended or more than 6 penalty points imposed

1.5 Have you been involved in more than one fault accident in the last 3 years

During the booking phase we check the licence to meet our insurance criteria – should anything change to the licence after the initial check and before the hire date, it is the hirer/driver’s responsibility to notify Summit Motorhomes so a further check can be completed to ensure you still meet the criteria

Please note there is an extra £25 charge to add a second driver 

  1. Personal Safety:

While we take safety very seriously, please note that it is the responsibility of the parent or guardian to ensure the safety of children while in or around the vehicle.

There are 2 seat belts fitted in the front of the campervan and 2 in the rear.

Do not use the gas stove to heat the van and always have a door/window open when using the stove to cook.

Please note there may be knives included as part of the cooking equipment so please don’t allow children to open the drawers or containers unsupervised.

  1. Accidents and Damage:

Any damage to the interior or exterior of the hire vehicle will be repaired at the hirer’s cost and be deducted from the security deposit.

The hirer is responsible for any tyre or windscreen damage. 

In the event you have caused damage to any of the camper vans and its equipment you must notify us as soon as practicable and no later than the return handover. 

There is a standard insurance excess of £500 (or £750/£1000 depending on age and motoring convictions) should you be involved in an accident.

A full report of the accident must be submitted to Summit Motorhomes within 3 days.

In the unlikely event of a breakdown the vehicle has UK Premium breakdown cover with RAC. If the vehicle cannot be fixed at the roadside, they will give the option to take you to your holiday destination. Should you choose to continue the holiday RAC will then collect the hirer and bring it to the home destination. Should a breakdown impact on your trip a refund may be given by Summit Motorhomes.

In the event of an accident or breakdown you must inform us immediately or as soon as practicable.

  1. Definitions of Terms and Conditions:

This Agreement means the Rental Agreement, the Insurance Motor Rental Agreement and these Terms and Conditions. In the event of any discrepancy between these Terms and Conditions and any other Summit Motorhomes literature, the provisions of these Terms and Conditions apply.

Summit Motorhomes, Registered address Unit L, Myrtle Farm, Siston Hill, Bristol, BS30 5LU. 

‘Customer’ means the person or persons nominated as the hirer under the heading ‘Main Driver’ on the booking, and person whose credit card/debit/Bank details are presented in the payment of the customer’s charges.

‘Rental Period’ means the hire period referred to under the heading ‘Hire period’ or any agreed variation thereof and any additional period during which the vehicle is in the customer’s possession or control.

‘Vehicle’ means the vehicle described on the website and includes tyres, tools, accessories, the living equipment and any other special equipment, documents related to the Vehicle and any replacement or substitute Vehicle which may be provided at the discretion of Summit Motorhomes.

  1. I will pay Summit Motorhomes 

All rental charges.

The security deposit (to cover relevant insurance access)

The nominated valeting fee £100 if the camper is not returned with the interior in a clean condition. (Please do not allow children to stand on the seats and beds wearing muddy footwear).

All parking fines, other fines or penalties, and/or accidents including third party property damage not reported on return of the camper, and associated administration costs incurred in relation to the vehicle during the rental period.

Any other fees or charges payable by me pursuant to this Agreement. This includes any costs incurred by Summit Motorhomes due to any breach by me of the terms of this Agreement.

Total charges as set out therein are not final. I will pay any shortfall in charges to Summit Motorhomes, and I will receive a refund for any overcharge acknowledged by Summit Motorhomes.

These Terms and Conditions are governed by English Law.

A full privacy document advising how we deal with and process your personal information is available on request. 

  1. EUROPEAN HIRE

We would need to know where you are travelling, and we allow a minimum week to hire abroad.

One week hire we have set the mileage to 1500

Two weeks hire we have set the mileage to 2250

Three weeks hire we have set the mileage to 3000

For a longer hire we can discuss.